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The practical sense would say bids are valid when they get to the Procurement Officer’s e-mail inbox.

But the bidder does not have control over the Agency's server, and the server should be reliable enough to verify the email was received. This would be analogous to time stamping your proposal as you drop off your bid at the procurement office.

Then if every millisceond really counts, does the receive date depends on the beginning of the first data packet or the end of the last data packet?

And what happens if the proposal ends up being filtered as Spam or gets accidentally archived/deleted?

At this point, I would not use email as a reliable process for accepting bid proposals. A system should be setup, such as a website and database where everyone would go through the same means to submit their proposal. Email has too many factors.

Email systems are not capable of providing the reliability, verification and audit trail required for electronic bidding. Modern electronic bidding systems provide authentication of the user, digital signatures, data validation, and time stamping of the bids. Robust bidding systems also prevent bids from being submitted after the published closing date and time. Visit www.ebidsystems.com to learn more about specialized electronic bidding software.

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